PEOPLE WITH DISABILITIES FOUNDATION (PWDF), a small nonprofit agency, is seeking a part-time (21 hours per week) Office Manager for in-office work. This is not a remote position. PWDF focuses on equal access for individuals with psychiatric, developmental, and/or neurological disabilities. For more information about PWDF, see www.pwdf.org.

Compensation: $25-30 per hour, DOE. Benefits include vacation hours and commuter checks after 90 days, according to agency policy, and holidays from start. Three months’ probation.

Responsibilities include administrative and office assistance covering multiple areas of operations and programs. Confidentiality and attention to detail required.

General administration: Research rules for government requirements as needed, e.g., San Francisco ARF, California Department of Industrial Relations, California Paid Sick Leave law updates and prepare internal and external forms and responses for said requirements. Review and recommend updates to internal Policies and Procedures manuals, update manuals with approved revisions. Review and update required plans, e.g., Workplace Violence Prevention Plan and Injury and Illness Prevention Plan, and ensure documentation requirements are met. Update and create spreadsheets as needed to support administrative, program, and Board of Directors’ functions. Conduct document retention and destruction tasks in accordance with approved policy and document the actions taken. Maintain electronic and paper records.

HR Admin: Post open positions, manage the recruitment process, prepare new hire packets and required forms, update employee benefit records, distribute confidential information.

Office equipment and IT: Troubleshoot issues with office equipment and services, install and update software, manage server and other back-up systems, identify and coordinate equipment vendors, document systems and instructions, maintain equipment inventory and software license logs, and identify broken equipment and arrange for disposal.

Pilot Grant Program: Provide administrative tasks, communication, and evaluation support for Pilot Grant Program.

Board records: Prepare materials for Board meetings and assist with record-keeping.

Additional duties as requested.

Successful candidate needs to be proactive, analyze data, processes, and information; and able to multitask. The Office Manager works under the supervision of the Executive Director.

Minimum Qualifications: Minimum 3 years’ office administration or HR experience with increasing responsibilities required.

– Superior organizational, written and oral communication skills

– Ability to work under deadlines

– Ability to manage competing priorities

– Ability to work independently and to exercise appropriate level of discretion and judgment

– Experience and skill collaborating in a team setting with staff at all levels

– Microsoft Word and Excel required. WordPress, Constant Contact, databases, data collection and management helpful but not required.

Part time – 21 hours a week.

This position is onsite in San Francisco. No relocation assistance is available; please only apply if you already live within commuting distance.

APPLICATION PROCESS: Email cover letter stating why you are interested in this position, resume, and writing sample not edited by another. No phone calls, please.

People With Disabilities Foundation

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